E-learning and LMS blog articles

Managing compliance can feel like a never-ending chore; without the right systems in place, it can create a great deal of unnecessary stress for everyone involved. From expired certifications to time-consuming manual audits, overwhelmed compliance teams often come to us in need of a solution that can help them effortlessly tackle even the most complex of compliance challenges.

The ultimate solution to help compliance teams seamlessly manage all aspects of compliance training is a comprehensive learning management system (LMS). However, it’s important to choose the right solution for your needs. In this blog, we’ll break down some key considerations to keep in mind when choosing a compliance training LMS that will transform compliance management from a tiresome chore to a seamless routine process.

What is a compliance training LMS?

A compliance training LMS is a digital platform designed to manage and measure your compliance training programmes. With an LMS, compliance teams can manage every aspect of the compliance training process from a single centralised platform, including course content creation, content delivery, tracking and reminders, certifications, reporting and analysis.

Want to get up to speed with all things LMSs? Read our ultimate guide here.

Outline your compliance training goals and objectives

The first step in choosing your ideal compliance training LMS is to determine what you want it to help you achieve. You can do this by outlining any training goals and objectives, ensuring they align with regulatory requirements and wider organisational needs.

What are the ideal outcomes that your compliance LMS will help you achieve? Some examples may include:

• Mitigating the risk of human error when managing compliance training
• Achieving consistent training outcomes
• Ensuring no one misses out on essential training
• To easily measure the quality of training
• Seamlessly create thorough audit trails

Identify the features that will help you achieve your objectives

With a good understanding of what you want your LMS to help you achieve, you then need to identify the key functionality, features and tools that will make this possible. For example, the features we recommend focusing on are:

• Certifications
• Automated notifications
• Reports
• SSO
• Enrolment

Above are the standout features that our clients, of all sectors and sizes, view as essential in helping them create a culture of compliance excellence within their organisations. To help you determine whether you need to keep them in mind when choosing your ideal compliance training LMS, let’s explore their functionality.

Certifications

Certifications are an essential part of compliance training management, providing tangible evidence of training completion for every employee. Certifications provide a clear and reliable record of completed compliance training, making it easy to identify which compliance training courses an employee has successfully completed or has yet to complete.

Automated notifications

One of the biggest issues compliance training teams face is incomplete training and expired certifications. And all too often, this process tends to be manual and heavily reliant on spreadsheets from multiple sources. To ensure training is completed on time, admins can use automated notifications in an LMS to alert both employees and their managers of outstanding training activities.

Notifications can be configured to automatically distribute to an employee when their certification is due to expire, delivered directly to their inbox to ensure this vital information doesn’t go unnoticed.

Reports

Unsurprisingly, LMS reports are the secret weapon for any compliance teams looking to successfully manage training programmes. With the right LMS, admins can use reports to seamlessly create an audit trail and document compliance, along with analysing areas such as course effectiveness and learner engagement.

What’s more, reports can be scheduled and delivered to key stakeholders using LMS automation technology to ensure everyone has visibility of essential training data.

SSO

An LMS with single-sign-on (SSO) can help streamline compliance training across the board by eliminating the need for multiple log-in credentials and enhancing platform security. SSO makes it easier for learners to access learning on any chosen device, thus making learning opportunities more flexible and increasing the likelihood of training completion.

Enrolment

With ever-changing regulations and regular compliance updates, compliance teams need to be ready to quickly deploy updated training content as soon as possible. To ensure this content reaches the right people, admins can use automated enrolment to enrol users on relevant courses.

By using automation technology, enrolment can be configured based on criteria such as previous learning, job role or department, reducing the risk of non-compliance by ensuring that the right training is delivered to the right people without relying on time-consuming manual processes.

Choosing the right provider

With an idea of what you need from your LMS, now is the time to identify the right LMS partner. Of course, pricing will be a key consideration but when it comes to choosing the right compliance training LMS, there are several other considerations to factor in.

Security

Is your compliance training LMS compliant with cybersecurity regulations? As a Cyber Essentials Plus certificate holder, we submit to technical system audits and external vulnerability assessments to ensure maximum server and data security. By doing this, we give our clients peace of mind when it comes to minimising the risks of cyber-attacks and ensuring data compliance.

Support

The last thing you need from your compliance training LMS is issues and platform downtime, especially if it puts the organisation at risk of missing upcoming compliance deadlines. Choose a knowledgeable and proactive provider ready to jump in and offer support with any issues.

Did you know we offer unlimited support to all our clients? Find out more here.

Flexible

To get the most out of your compliance training LMS, it needs to be configurable and flexible enough to mould it into what you need it to be. Working with the right LMS partner means you can move beyond the straight-out-of-the-box, standard platform and benefit from a solution that does exactly what you need it to do (without the hidden costs).

A history of success

To achieve compliance training success with your compliance training LMS, you may want to find out if others have done the same with your potential provider. Find this out by chatting directly with them or reading through their client success stories on their website. For example, have you read our case study with Hubken client Arriva? Their award-winning Totara Learn LMS from Hubken has transformed their compliance training programme and helped them achieve results such as a 99% compliance training completion rate. Read their story here.

Looking for a compliance training LMS? Look no further than Hubken Group.

If you’re after an LMS that offers all the vital compliance features explored above, along with an expert LMS provider that truly cares about your compliance training success, get in touch with us today. Find out what our Totara solutions have to offer and what we can do with you by visiting our product pages or reading through our client success stories here.