E-learning and LMS blog articles

Totara Learn is a powerful, automated LMS designed to simplify and strengthen compliance training for UK organisations. With features like automated certification paths, smart recertification alerts, audit-ready tracking, personalised learning paths, and actionable reporting, it eliminates manual admin and reduces risk. 

As a Totara Platinum Alliance Partner, Hubken Group combines award-winning expertise, unlimited UK-based support, and free software upgrades - making us the ideal LMS partner for your organisation. 

The result? Higher completion rates, reduced audit prep time, and a stronger compliance culture. 

Keep on top of mandatory and compliance training 

Totara Learn offers robust compliance and certification tracking features, including automated certification paths, recertification alerts, audit trails, and compliance tracking and reporting. It supports recurring certifications, manager approvals, and escalation workflows for overdue training, ensuring that regulated industries stay on top of their compliance requirements 

Compliance training doesn't have to be a headache. But if you're still managing certifications through spreadsheets and chasing people down for overdue training, it probably feels like one. 

The truth is that modern compliance demands modern solutions. You need automated workflows, tracking of mandatory course completions, bulletproof audit trails, and reporting that actually helps you stay ahead of deadlines. 

That's exactly what Totara Learn delivers. And with Hubken Group as your implementation partner, you get a compliance solution that works from day one. 

What a compliance LMS looks like with Totara 

Totara Learn offers a host of features for managing compliance and certification. These features are particularly useful for organisations operating in regulated industries or with high levels of mandatory training requirements. 

Here's a breakdown of the key features: 

1. Compliance tracking 

Assigning learning: Admins and managers can allocate required or optional learning (i.e. courses, programs, or certifications) tailored to specific job roles, departments, or other defined criteria. 

Tracking completion: Totara monitors progress and completion for entire courses, structured programs, certifications, and even individual learning components within a course. 

Audit Trails: Comprehensive logs are created on who accessed or completed training, along with timestamps and methods, which is essential for compliance audits and regulatory documentation. 

Real-time reporting: Dynamic, customisable reports provide insights into organisational compliance, highlight training gaps at individual or team levels, and evaluate performance through grades and assessments. 

Scheduling reports: Compliance reports can be scheduled for automatic distribution to relevant stakeholders daily, weekly, monthly, or yearly. 

2. Certification Management 

Creating Certifications: Totara allows you to build tailored certification pathways, including automated recertification routes to maintain continuous compliance. 

Tracking Expiration: Certification expiry dates are monitored automatically, with timely alerts sent to both learners and managers about upcoming renewal requirements. 

Recertification Automation: Certifications can be set to expire after a defined period, triggering automatic reminders and re-enrolment prompts - minimising manual admin work. 

Certification Completion Editor: This tool gives administrators the flexibility to manually adjust a learner’s certification status, such as enabling early retraining when needed 

Certificate Archiving: Totara securely stores a full record of all issued certificates, including user details and dates, with options to view or download past certificates at any time. 

3. Communication and Notifications 

Automated Reminders: Flexible notifications can be configured to alert learners, managers, and administrators about assigned training, upcoming deadlines, certification renewals, and other key updates. 

Personalised Messages: Messages can be customised using dynamic placeholders and delivered via email, directly to a user’s dashboard, or through the Totara Mobile App. They can also be composed in multiple languages. 

Spaced Learning and Nudge Campaigns: These tools support long-term knowledge retention and help learners stay engaged with their compliance training throughout the year. 

Totara Learn provides a comprehensive set of tools to streamline compliance management, automate certification processes, and ensure that employees receive and complete the necessary training to meet regulatory requirements and maintain a high standard of compliance across the organisation 

Real Results from Real Organisations 

The impact is measurable. Organisations using Totara Learn for compliance training consistently see: 

• 80% reduction in audit preparation time 
• 99% completion rates for mandatory training
• Dramatic decrease in administrative workload 
• Improved compliance culture organisation-wide 

Arriva, a European transport company, rolled out Totara for all their compliance training across more than 30,000 employees in 12 countries, achieving a 99% completion rate through automation. As their IT Application Team Lead at Arriva Group, Robert Waggot explains, the system freed up significant time and resources that could be redirected to improving training quality. 

Why Hubken Group Makes the Difference 

Having powerful compliance features is one thing. Having them configured properly for your specific requirements is another entirely. 

Hubken Group brings more than twenty years of e-learning expertise to every Totara Learn implementation. As a Totara Platinum Alliance Partner, they understand both the platform's capabilities and UK compliance requirements intimately. 

Expert Configuration 

Hubken doesn't just install software - they configure Totara Learn to match your exact compliance needs. Indeed, their Totara Compliance projects have won numerous awards, including Top Totara awards for compliance in 2023, 2024, and 2025, as well as a Brandon Hall Compliance award in 2024. 

Unlimited Support That Matters 

When you need help, you get it. Hubken provides unlimited Admin support with real people who know your setup. No offshore call centres or generic responses - just friendly UK-based experts who understand your challenges and can provide specific guidance. 

Free Software Upgrades 

Our clients automatically receive the latest tools and enhancements without cost or manual intervention. Totara updates include performance improvements, new features, and security patches – all to help clients stay ahead.  This reduces your total cost of ownership, eliminates the need for complex upgrade projects and ensures ongoing access to the most advanced version of the Totara platform.  

The Bottom Line 

Compliance training is too important to manage with outdated tools. The penalties for non-compliance are too severe, and your time is too valuable to waste on manual processes that better technology can handle automatically. 

Totara Learn, delivered by Hubken Group, provides proven, award-winning compliance management that simply works. It's not just about ticking boxes - it's about building a sustainable compliance culture that protects your organisation and empowers your people. 

The question isn't whether you can afford to upgrade to Totara. It's whether you can afford not to. 

Ready to automate your compliance training? Contact Hubken Group today for a demonstration of how Totara Learn can transform your compliance management.  

Call 0330 660 1111 or book your demo and discover why UK organisations trust Hubken and Totara Learn for their critical training.